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I-WORK Travel Terms and Conditions


All travel must first be approved by the I-WORK committee BEFORE tickets are purchased. In order for students to receive approval to travel they will need to meet 5 criteria:

1. Must be enrolled for 2 consecutive semesters before they can request to travel

2. Must get approval signature from their employment supervisor

3. Must be current with their BYU-Hawaii financial student account

4. Must be in good academic standing

5. Travel must not interfere with scheduled classes

Students can be gone up to 14 days with approval. After approval has been received from the I-WORK committee, students are responsible for their own travel cost.

Travel requests should not be longer than two weeks.  Traveling for more than two weeks is highly discouraged for several reasons:

· Employers of I-WORK students (PCC) have travel policies that do not allow for students to take more than two weeks off.

· IWORK students have committed to assist with the cost of their education through continuous employment. 

· The University is paying for facilities and resources (e.g.  Housing and a meal plan) that are not being used while the student is traveling. 

All travel request for more than 2 weeks will need to be reviewed and approved by the IWORK committee. Any exceptions to the policy will also need to be reviewed and approved by the IWORK committee.    

The IWORK program will NOT pay for students housing and meal plans for any student traveling for more than two weeks.  Students who are requesting to travel for more than 2 weeks will be required to pay the expected contribution (typically paid by their hours of work) and the costs associated with housing, meals, and facilities that would have otherwise been used.  These costs are pro-rated.  Students are also required to make arrangements with housing in the event that the student will need to check out of their current room and be re-assigned a new room when they return from travel. The financial aid office will not be responsible for arranging housing accommodations anytime a student travels for more than 2 weeks.

The following required costs for students traveling more than 2 weeks MUST be paid before the student travels.

 

Cost to Travel

Days/Weeks of Travel

Hale w/o Kitchen

Hale w/ Kitchen & TVA

1 - 14 days (up to 2 weeks)

NA

15 - 21 days (3rd week)

$419 - $586

$209 - $293

22 - 28 days (4th week)

$614 - $781

$307 - $390

29 - 35 days (5th week)

$809 - $977

$404 - $488

Note: amounts above are subject to change as the rates for room and board change.

Travel request form