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Federal Aid, Terms and Conditions


FAFSA

  • All students must fill out a FAFSA Application in order to receive federal aid.  The FAFSA is a Free Application for Federal Student Aid which can be found at www.fafsa.ed.gov.  The FAFSA determines financial need for the Federal Student Aid programs.
  • All students and/or parent (if dependent) will need an FSA ID to submit the FAFSA Application.  More information can be found at www.fsaid.ed.gov.
  • Each year students must re-submit a FAFSA and other documents to be considered for Federal Aid.  Awards wil be recalculated according to the new information submitted each year.

VERIFICATION

  • Verification is the process by which the Financial Aid Office compares the information on the FAFSA Application with source documents provided by the student, parent, or spouse so as to verify the accuracy of the information provided on the FAFSA Application. 
  • BYU-Hawaii will verify the information for all students who are randomly selected for verification by the federal government. 
  • In addition, BYU-Hawaii may select students or verification to resolve conflicting information on the FAFSA Application.
  • At BYU-Hawaii, financial aid will not be disbursed to those selected for verification until all documents required for verification are submitted and the verification process is complete.
  • Students will need to successfully submit all required documents for their verification before the last day of the semester they want their financial aid to be applicable. 
  • Verification Forms can be found here for Dependent or Independent Students.

TAX RETURN TRANSCRIPTS

  • Federal government requires submission of tax information for prior prior year for students and if applicable, parents and spouses.  For example:  2018-2019 academic year requires 2016 tax information.
  • Tax  Return Transcripts can either be linked to your application by using the IRS Data Retrieval Tool in the FAFSA Application or by requesting a copy online at www.irs.gov.
  • You may also call the automated phone transcript service at 1-800-908-9946.
  • You may also submit Form 4506-T directly to the IRS requesting them to send it directly to the school. 
  • Verification can not be completed unless the proper tax return transcript is submitted.

STAFFORD LOANS

  • Students will be offered a Stafford Subsidized Loan on their BYU-Hawaii Student Center based on their eligibility.  If they want to borrow a Stafford Unsubsidized Loan, they will need to either submit a Loan Request Form online at www.financialaid.byuh.edu or come in to the Financial Aid Office to meet with a Federal Aid Counselor.  See Loan Request Form.
  • Parents who are interested in applying for a Stafford PLUS Loan will need to submit a Loan Request Form for Plus Loan online at www.financialaid.byuh.edu.  See Plus Loan Request Form.
  • Students will need to accept all Stafford Loans by logging in to their BYU-Hawaii Student Center. 
  • Students who have been offered Stafford Loans are required to complete Entrance Counseling at www.studentloans.gov, before they are certified for the loan.  This ensures that they understand the responsibilities and obligations that accompany loans.  Topics include interest rates, debt management, deferments, repayment rates, loan balances, and obligations regarding repayment.  This will enable them to determine if federal aid is the right path for them to take in paying for their education.  Students are only required to complete Entrance Counseling once during their academic career.
  • Students who have been offered Stafford Loans are required to complete a Master Promissory Note at www.studentloans.gov.  This ensures that they understand the obligations that accompany that loan for that specific time period.  Students are required to complete a Master Promissory Note each academic year they are borrowing the Stafford Loan.
  • Students who borrow Stafford Loans are required to complete Exit Counseling at www.studentloans.gov.  This ensures that they understand the responsibilities and obligates that accompany the loans they have borrowed during their academic career.  Topics include interest rates, debt management, deferments, repayment rates, loan balances, and obligations regarding repayment.  Students are required to complete Exit Counseling if they borrowed a Stafford Loan and must complete it no more than 30 days after graduating, discontinuing, or dropping below half-time status.
  • Students will need to successfully complete all requirements for their loan(s) before the last day of the semester they want the loan to be applicable. 

MASTER PROMISSORY NOTE

  • Students who plan to borrow Stafford Loans must complete a Master Promissory Note (MPN) at www.studentloans.gov.  This is a legal document in which you promise to repay your federal student loan(s) and any accrued interest and fees to your lender or loan holder.  There is one MPN for Subsidized and Unsubsidized Loans and a different MPN for PLUS Loans.
  • MPN can be completed at www.studentloans.gov.

ENTRANCE COUNSELING

  • Students who have been offered Stafford Loans are required to complete entrance counseling before they are certified for the loan.  This ensures that they understand the responsibilities and obligations that accompany loans.  Topics include interest rates, debt management, deferments, repayment rates, loan balances, and obligations regarding repayment.  Entrance counseling can help students determine if federal aid is the right path for them to take in paying for their education.
  • Entrance Counseling can be completed at www.studentloans.gov.

EXIT COUNSELING

  • If a student decides to accept a Stafford Loan, they will be required to complete exit counseling before or no more than 30 days after graduation to remind them of their financial responsibilities.  University privileges may be suspended if exit counseling is not completed.
  • Exit Counseling can be completed at www.studentloans.gov.

REPAYING LOANS

  • Because students must repay student loans and interest, they should not borrow more than they need to finance their education.  They need to know the interest rate for their loans and when the interest begins to accrue.  Students may log in to www.nslds.ed.gov to review their Stafford Loan history and lender contact information.  If a student chooses to prepay their loans early, they would need to contact their lenders directly.
  • Students who want to project their loan repayment amounts can use this Repayment Calculator.

TRANSFER STUDENTS

  • Students who transfer from another university during the academic year and have received financial aid at their former university should notify the Financial Aid Office as soon as possible.  This will ensure the student is awarded the correct amount in financial aid without going over their aggregate limits.

SATISFACTORY ACADEMIC PROGRESS

  • In order to retain federal aid awards students must exhibit Satisfactory Academic Progress.  This includes the following:
    • Complete degree within 180 credits
    • 67% Passing Percentage
    • 2.0 CGPA
  • See Satisfactory Academic Progress for more details.

ENROLLMENT

  • Students must be enrolled in a regular degree-seeking program at BYU-Hawaii in order to receive financial aid awards at BYU-Hawaii.
  • Students must maintain an enrollment status throughout the semester or they could lose all or part of the award (Full Pell Grant – 12.0 credits, Stafford Loans – 6.0 credits or more).  Summer is not an official term as it is only meant for internship enrollment, therefore no federal aid is available.
  • Students must be enrolled in more than 50% on-campus credit hours.

DISCONTINUANCE

  • Students who discontinue enrollment after receiving a federal aid may be required to repay some or all of their federal aid received.  Students are encouraged to meet with their Financial Aid Counselor before discontinuing.

ADD/DROP CREDITS

  • Students who add or drop credits throughout the semester may be required to repay some of all of their federal aid received.  Students are encouraged to meet with their Financial Aid Counselor if their enrollment count changes after receiving aid.

STUDY ABROAD

  • Students interested in doing a study abroad program will need to complete a Consortium Agreement in order to utilize federal aid to help fund your student abroad semester.  Students are encouraged to meet with a Federal Aid Counselor to review the details and obligations of the Consortium Agreement.  See Consortium Agreement.

APPEALS

  • Students who experienced extenuating circumstances that may impact their federal aid eligibility status may schedule an appointment to meet with a Federal Aid Counselor to review their case.

PAYMENTS AND REFUNDS

  • Students may use funds listed on their award notice only for educational-related expenses incurred at BYU-Hawaii for the respective academic year.
  • The University applies financial aid awards directly to charges on the student’s account (including tuition, fees, housing, and other charges).  Funds in excess of these charges are released to the student.  This is called a “refund”.  If subsequent charges are made to the student’s university account, it is the student’s responsibility to pay them.  See Dates & Deadlines/Disbursement.
  • Financial aid awarded for a specific term can only pay for charges for that term and the aid can only be disbursed to the student’s account during that same term.
  • Students are responsible for repaying any financial assistance received which cannot reasonably be attributed to meeting educational expenses at BYU-Hawaii.
  • The repayment of Federal Aid is based on federal regulations published by the U.S. Department of Education.
  • Students may be required to repay all or a portion of their financial aid received if their enrollment status changes during the semester.

FERPA

  • Students will need to complete a FERPA waiver in order for the financial aid office to disclose any information to third party inquiries.  This includes parents, spouses, children, etc.
  • See FERPA here.

EXTERNAL FINANCIAL AID

  • Students must immediately inform the BYU-Hawaii Financial Aid Office of any additional funds received that are not listed on the award notice (external scholarships, external loans, Kamehameha School Scholarships, Veteran’s Benefits, etc.)

COMMUNICATION

  • Students are encouraged to check their BYU-Hawaii email accounts regularly as this is where all financial aid notifications are communicated with our students.
  • Financial aid questions may also be directed to the Financial Aid Office at 808-675-3316 or email at financilaid@byuh.edu.