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IWORK Travel Terms & Conditions

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All travel must first be approved by an IWORK counselor BEFORE tickets are purchased. Travel information and reasons for travel should be explained using the IWORK Request for Travel Form.
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A flight itinerary must be submitted to confirm the dates of travel after approval has been received. Students are responsible for their own travel costs. ( NO Buddy passes allowed)In order for students to travel they will need to meet 6 criteria:

  1. Must complete 2 consecutive semesters BEFORE they can request to travel
  2. Must get approval signature from their employment supervisor/manager and HR
  3. Must be current with their BYU–Hawaii financial student account
  4. Must be in good academic standing
  5. Travel must not interfere with scheduled classes
  6. Must meet with an SMB representative to get clearance from any outstanding medical co-pays and/or have a payment plan in place.

Travel requests should not be longer than two weeks. Traveling for more than two weeks is highly discouraged for several reasons.

  • Employers of IWORK students (PCC) have travel policies that do not allow for students to take more than two weeks off.
  • IWORK students have committed to assist with the cost of their education through continuous employment.
  • The University is paying for facilities and resources (e.g. Housing and a meal plan) that are not being used while the student is traveling.

All travel requests for more than 2 weeks will need to be reviewed and approved by the IWORK committee. Any exceptions to the policy will also need to be reviewed and approved by the IWORK committee.
The IWORK program will only pay UP TO 2 weeks of leisure vacation when an IWORK student is eligible to travel, however, if an IWORK student decides to travel more than 2 weeks, then the student is responsible to pay for their obligations after the 2 weeks has been exhausted.

After an IWORK student uses up his/her FIRST leisure vacation/travel, any travel thereafter will put the responsibility back on the student to pay their obligations themselves. Thus, the first time travel waives up to 2 weeks’ obligation, and the student will pay future pleasure vacation/travel.

The IWORK program will NOT pay for students housing and meal plans for any student traveling for more than two weeks. Students who are requesting to travel for more than 2 weeks will be required to pay the expected contribution (typically paid by their hours of work) and the costs associated with housing, meals, and facilities that would have otherwise been used. These costs are pro‐rated.

Students are also required to make arrangements with housing in the event that the student will need to check out of their current room and be re‐assigned a new room when they return from travel. The financial aid office will not be responsible for arranging housing accommodations anytime a student travels for more than 2 weeks.

The following required costs for students traveling more than 2 weeks MUST be paid before the student travels.
Days/Weeks of Travel Hale without Kitchen Hale with Kitchen and TVA
1 ‐ 14 days (up to 2 weeks) N/A N/A
15 ‐ 21 days (3rd week) Daily Rate 1 to 7 days Daily Rate 1 to 7 days
22 ‐ 28 days (4th week) Daily Rate 8 to 14 days Daily Rate 8 to 14 days
The following required costs for students traveling AFTER his/her first leisure travel MUST be paid before the student travels.
Days/Weeks of Travel Hale without Kitchen Hale with Kitchen and TVA
1 ‐ 14 days (up to 2 weeks) Daily Rate 1 to 14 days Daily Rate 1 to 14 days
15 ‐ 21 days (3rd week) Daily Rate 15 to 21 days Daily Rate 15 to 21 days
22 ‐ 28 days (4th week) Daily Rate 22 to 28 days Daily Rate 22 to 28 days
NOTE: The daily rate will change based on the current Housing Costs