IWORK Work-Study Program

Students in the IWORK program are expected to maintain good academic standing every semester.

Students are expected to be enrolled in at least 12 credits in fall and winter, and 8 credits in spring. In case of a reduced course load, students cannot be enrolled in less than their half-time status. Summer is not an official term as it is only meant for internship enrollment, therefore no merit or departmental scholarships are available.

There are many resources at BYU–Hawaii that students may utilize to help them develop good study habits and succeed as students.

We encourage all students in the IWORK program to take advantage of these academic support services, such as the Center for Academic Success and peer mentoring, to help them maintain good grades and receive assistance when necessary.

Students in the IWORK program are required to work. These jobs are all located at the Polynesian Cultural Center (PCC) and BYU–Hawaii. Most of these positions are physically demanding and occur in a challenging work environment that includes loud noise, wet slippery surfaces, water, and fire. While performing the duties of these jobs, the employee is regularly required to stand for long periods of time, sit, dance, talk, hear, and use arms and hands to operate the equipment. Light to moderate lifting is required. The ability to handle the stress or participating in regular performances in front of large audiences is required. A limited number of positions are available that do not require the physical requirements noted above.

More information is provided on the Employment at the Polynesian Cultural Center page.

All students in the IWORK program generally are expected to work 19 hours per week at their given place of employment while classes are in session and 40 hours per week during school breaks. A portion of the student's paycheck will be deducted each pay period to help pay for the student's educational costs. Accommodations based on disability are provided according to the University's Accommodations of Persons with Disabilities policy.

Students on IWORK must work at BYUH or PCC to receive their needs-based IWORK funding from the university. The compensation and payback of the IWORK award are more than just financial. It is about working together for the mutual investment and contribution of the university and individual students.

Employment Deadlines

All students in the IWORK program must secure a job with BYU–Hawaii (BYUH) or the Polynesian Cultural Center (PCC) by the third Wednesday after classes begin.

The PCC has the first opportunity to hire students in the IWORK program. Those not selected by the PCC must find employment at BYUH.

Any students in the IWORK program still not employed by BYUH or the PCC by the second Wednesday after classes begin are required to meet with an IWORK or student employment counselor within 48 hours. Counselors will help students to find a job. When students meet with a counselor, they should come prepared to explain what they have done to find a job and the problems they have encountered. Those who fail to meet with a counselor and secure a job by the third Wednesday after classes begin will no longer be eligible for IWORK funding.

As a work-study participant, students on IWORK must remain in their current employment until they secure a new job.

A "family contribution” (FC) is the amount that the student, family, or sponsor is required to pay as their contribution to the educational cost each year. Students are responsible to coordinate with their family/sponsor to make sure these payments are made in a timely manner.

Students must meet their payback obligations (student contribution) each semester/term. Any outstanding charges on the student’s account that are not qualifying charges to be paid by IWORK will be the responsibility of the student to pay and must be paid prior to the tuition deadline.

Beginning the first pay period in January 2024, the Hukilau student financial payback will increase as follows:

• Those with a $150 deduction will have it increased to $200 per pay period (TVA).
• Those with a $200 deduction will have it increased to $250 per pay period (apartment style).
• Those with a $270 deduction will have it increased to $320 per pay period (dormitory style).

The work-study program is built on the principle of self-reliance, which means students cover a portion of their costs, and the university covers the rest. Naturally, as the participants' capacity to pay more increases, so does the expectation for the participants to pay more towards their education. Please plan and budget accordingly for this required update.

Each year, students in the IWORK program must obtain an Endorsement from their University Bishop. Students must obey the University Honor Code on and off campus. Students who do not observe the Honor Code may be dismissed from BYU–Hawaii.

Please note that the Honor Code includes Academic Honesty, Dress and Grooming Standards, Residential Living Standards, and the Word of Wisdom. This also includes being honest with any academic and financial information the student provides to BYU–Hawaii. Students are encouraged to continue to observe the Honor Code and attend church so they will qualify for a continuing Bishop’s Endorsement.

Students are required to live in university housing and abide by the housing rules. Housing contracts are determined by Housing Operations.

Please see BYU–Hawaii's Student Housing page for more information on housing.

Updated IWORK Loan Policy

Effective the Spring 2021 Semester, the forgivable loan portion of the IWORK program has been discontinued. Total IWORK funding will not change, but the amount that was allocated as a loan will instead be issued as a grant. This change applies only to IWORK funding allocated for the Spring 2021 Semester and after. All loans from semesters prior to the Spring 2021 Semester remain under the former IWORK program guidelines and commitments. In other words, loans accrued before the Spring 2021 Semester may be forgiven at a rate of one-fourth every year for four years for those who meet returnability criteria; otherwise, they must be repaid. Funds allocated for the Spring 2021 Semester or after have no repayment obligation.

Prior Spring 2021

For an IWORK loan to be entirely forgiven, the student recipient must return to their home country/region and reside there for four years following their leaving or graduating from BYU–Hawaii. The loan will be forgiven as follows:

For each year that a former IWORK student resides in their home country/region following their leave or graduation from BYU–Hawaii, 25% of their IWORK loan will be forgiven. Each year, former IWORK students must submit documentation to BYU–Hawaii Financial Services verifying that they are indeed living in their home country. Any of the following documents will be acceptable:

• IWORK Loan and Forgiveness Verification Form
• Bishop's Endorsement/Letter
• Local tax form indicating residency in the country for the past year

If an IWORK student decides not to return to his/her home country/region (Pacific Rim & Far East Asia), he/she will become subject to the repayment terms and conditions of the loan agreement. The following are the basic loan terms:

• Interest accrues on loan balances at the rate of 4% per year.
• The loan may be amortized over a period of no more than 8 years.
• There is a 6-month grace period that begins as soon as the student is no longer enrolled at BYU–Hawaii.
• During the grace period, no interest accrues, and the student is not required to make any monthly payments.

A flight itinerary must be submitted to confirm the dates of travel after approval has been granted. Students are responsible for their own travel costs. (NO Buddy passes allowed). In order for students to travel, they will need to meet the following criteria:

1. Must complete two consecutive semesters BEFORE they can request to travel.
2. Must get approval signature from their employment supervisor/manager.
3. Must be current with their BYU–Hawaii financial student account.
4. Must be in good academic standing.
5. Travel must not interfere with scheduled classes.
6. Must meet with an SMB representative for clearance.
7. May pay for the daily empty room rate (the IWORK program will NOT pay for students' housing and meal plans during any student traveling).

Travel/vacation requests should not be longer than two weeks. Traveling for more than two weeks is highly discouraged for several reasons.

• Employers of IWORK students (PCC) have travel policies that do not allow for students to take more than two weeks off.
• IWORK students have committed to assist with the cost of their education through continuous employment.
• The University is paying for facilities and resources (e.g. Housing and a meal plan) that are not being used while the student is traveling.

All travel/vacation requests for more than two weeks will need to be reviewed and approved by the IWORK committee. Any exceptions to the policy will also need to be reviewed and approved by the IWORK committee.

Students on IWORK should not plan to acquire a vehicle while at BYU–Hawaii. Insurance, gasoline, repairs, liability, and the legal requirements of owning a vehicle are costly, and parking facilities on campus are limited; therefore, it is recommended that IWORK students do not own a vehicle.

In order for students to drive any motorized vehicle, the student must:

1. Verify that he/she is legally able to drive in the U.S. (e.g., valid driver's license),
2. Verify that the vehicle is legally registered and insured with a current safety check,
3. Ensure the vehicle is registered on campus with Campus Security.

IWORK students will fill out a Change in Income or Circumstance (CIC) Form on a need basis. If there is any change in the student’s status financially or academically, or if the student is planning to get married, they must come into Financial Aid & Scholarship to discuss how the change affects their FC or eligibility in the program.

Students that marry a U.S. citizen may remain on the IWORK program for up to one year to give them the time necessary to apply for U.S. Permanent Residency so that they may qualify for U.S. Federal Student Aid.

Students in the IWORK program integrate spiritual and secular learning to provide a foundation for a lifetime of learning. The IWORK program assists young men and young women in developing character and integrity so they can provide leadership in all aspects of their lives. It also provides a significant group of faithful and committed church leaders who will assist in building the kingdom, particularly in the Pacific and Asia regions.

As participants in the IWORK program, students promise to return to their home country/region to reside for a minimum of four years upon completion of their educational experience.

Sanctions

Students should understand that adherence to all the terms and conditions of the IWORK program is required to maintain eligibility for the program. Violation of any of the terms and conditions may result in the following progressive discipline:

• 1 Strike = Verbal warning.
• 2 Strike = Written warning.
• 3 Strike = Removed from IWORK program.

However, the IWORK committee has the discretion to determine the severity of the sanction. Once removed from the IWORK program eligibility, the student:

1. Must apply for a change of status to a "self-funded" category,
2. Will no longer be eligible to re-apply for IWORK.

Note that,

• All submitted documents need to be in PDF format and in English
• In the event any documents are unavailable, please contact iwork@byuh.edu with the reasons why you cannot provide the required financial documents (additional supporting documentation may be requested).

SINGLE

• IWORK application (list all family members living with and financially supported by your parents; include your relationship to them)*
• If siblings are currently serving a mission or attending a university (or will be within the next year), submit a copy of their mission call or admission/enrollment letter
• Both parents’ and applicant’s financial documents
  
  • Proof of income (last 12 monthly pay slips, official letter from employer (must state annual income), last year’s tax statement, or annual pension statements)
  • Most recent monthly bank statement
  • If self-employed (own your own business), a Profit & Loss Statement verified by your bishop

*If your parents financially support extended family members (grandparents, aunts, uncles, cousins…) for more than 50% of the year, please (1) list family members and their relationship to you in your application, and (2) obtain a confirmation from your bishop endorsing this information.

MARRIED

• IWORK application (include your spouse and any children/dependents*)
• Proof of income (last 12 monthly pay slips, official letter from employer (must state annual income), last year’s tax statement, or annual pension statements)
• Most recent monthly bank statement
• If self-employed (own your own business), a Profit & Loss Statement verified by your bishop

To learn more about it, please refer to the Onboarding Fees webpage.

To learn more about it, please refer to the Marriage Information webpage.

To learn more about it, please refer to the Medical Requirements and Exemptions webpage.

Please note that if a student is not able to get these done at home, then it could become a financial burden. All 6 vaccination shots total to $940 USD.

Students in the IWORK program are required to work at the Polynesian Cultural Center (PCC) or on BYU–Hawaii campus. You can find available job positions for both on the Employment Opportunities webpage. To learn more about employment at PCC, please refer to Employment at The Polynesian Cultural Center webpage.

Accommodations based on disability are provided according to the University's Accommodations of Persons with Disabilities policy.

To learn more about it, please refer to the Medical Requirements and Exemptions webpage.

Please note that if a student is not able to get these done at home, then it could become a financial burden. All 6 vaccination shots total to $940 USD.

To learn more about it, please refer to the Immunizations page.

An IWORK counselor must first approve of all travel before tickets are purchased. Travel information and reasons for travel should be explained using the IWORK Request for Travel Form. A flight itinerary must be submitted to confirm the dates of travel after approval has been received. Students are responsible for their own travel costs (NO buddy passes allowed). In order for students to travel, they will need to meet seven criteria:

1. Must complete two consecutive semesters BEFORE they can request to travel.
2. Must get approval signature from their employment supervisor/manager and HR.
3. Must be current with their BYU–Hawaii financial student account.
4. Must be in good academic standing.
5. Travel must not interfere with scheduled classes.
6. Must meet with SMB representative for clearance.
7. Must pay for the daily empty room rate (the IWORK program will NOT pay for students' housing and meal plans during any student traveling).

Traveling for more than two weeks is highly discouraged for several reasons.

Please refer to the IWORK Travel Terms & Conditions webpage for more detailed information.

Certainly! All IWORK students are eligible to apply for additional scholarships, provided they fulfill the requirements specified for each scholarship.

For more scholarship information, please refer to our Scholarships webpage.

To learn more about it, please refer to the Marriage Information webpage.

For any BYUH approved internship during a semester, IWORK students will not incur charges for the student contribution (IWORK payback); only the family contribution will apply.

In the case of an approved internship on the island of Oahu during a semester, IWORK students must reside on campus.

For additional information, please refer to the Internships webpage.

To qualify for the IWORK Scholarship without maintaining full-time student status (12 credits for fall/winter, 8 credits for spring), the student must obtain approval for a reduced course load through Handshake.

Additionally with an approved reduced course load, it is the student's responsibility to ensure that they are half-time enrolled (6 credits for Fall/Winter, 4 credits for Spring) in that respective semester to receive the IWORK Scholarship.

To allow self-funded students or current F-1 visa holders to prepare for this change adequately, those who graduate and return home during the next academic year or through the Spring 2024 Semester will have their airfare paid by the university according to current practice. During the Fall 2024 Semester, self-funded students who have not graduated and returned home, but have previously paid an IPF, will have the fee refunded as a credit to their student account. J-1 visa holders will not be refunded because the university will pay for their return airfare.

Please visit the Leave of Absence webpage first. Once your LOA request is approved, you will receive an email from Financial Aid & Scholarships for further instruction.

If you wish to gain further insight into the implications of a LOA for an IWORK student prior to submitting the LOA request, we encourage you to arrange a consultation with your designated IWORK counselor via the Contact Us webpage.

Please arrange a consultation with your designated IWORK counselor first via the Contact Us webpage.

After meeting with your IWORK counselor, you will be required to meet with the dean of students for emergency leave approval. Following approval from the dean, kindly return to our office with the IWORK Travel Request Form signed by Housing Operations and your work supervisor (SMB signature is not required in this instance).

The process for requesting travel for a field trip is similar to the standard travel request. You must complete the Travel Request Form and obtain signatures from Housing Operations and your work supervisor (SMB signature not required in this instance).

Additionally, please email the following details to IWORK at iwork@byuh.edu:

• Flight itinerary.
• Written permission via email from all professors whose classes you will be attending, granting approval for travel during the semester.
• The confirmation email from the organizing professor for the trip.

Once you submit the discontinuance request, please also fill out the IWORK Graduate/Discontinuance Contact Information Form.

If you are thinking of returning to the school in the future and wish to gain further insight into the implications of the discontinuance for an IWORK student prior to submitting the discontinuance request, you could arrange a consultation with your designated IWORK counselor via the Contact Us webpage.

Please come in to see an IWORK counselor for an exit counseling if you are graduating, leaving on a mission, or discontinuing from school.